Edit the fields below, then copy and paste into your email response. Keep it concise — 1-2 pages max.
Subject: Response to Sources Sought Notice — [NAICS Code] — [Brief Description of Work]
To: [Contracting Officer Name], [Agency]
Re: Sources Sought / Market Research Notice [Solicitation Number]
Dear [CO Name or "Contracting Officer"],
[Company Name] respectfully submits this response to your market research notice for [brief description of the requirement].
Company Overview:
[Company Name] is a [small business / HUB-certified / 8(a) / SDVOSB] headquartered in [City, TX] with [X] years of experience providing [services that match the requirement]. Our UEI is [UEI Number] and our SAM.gov registration is current and active.
Relevant Capabilities:
We have directly relevant experience in the following areas:
- Specific capability matching the requirement — with concrete example of where you've done this
- Second relevant capability — specific, not generic
- Third capability if applicable
Relevant Past Performance:
We have successfully performed similar work for:
- [Agency/Client], [Contract Value], [Performance Period] — [1 sentence on scope and outcome]
- [Agency/Client], [Contract Value], [Performance Period] — [1 sentence on scope and outcome]
Business Size / Certifications:
[Company Name] qualifies as a small business under NAICS [NAICS Code] (size standard: $X million / X employees). We hold the following certifications: [list applicable: Small Business, HUB, 8(a), SDVOSB, WOSB, HUBZone — delete those that don't apply].
Set-Aside Recommendation:
Based on our knowledge of the market, we believe this requirement [can / cannot] support a [small business / HUB / SDVOSB / WOSB] set-aside. We would welcome the opportunity to provide additional information or demonstrate our capabilities.
We are interested in competing for this requirement as a [prime contractor / subcontractor / both].
Please do not hesitate to contact us with any questions.
Respectfully,
[Your Name]
[Title]
[Company Name]
[Phone] | [Email]